University Archivist McMaster University Hamilton, ON Job Details Job Title: University Archivist Job ID: 67816 Location: Central Campus Open Date: 02/24/2025 Close Date: 03/16/2025 Job Type: Continuous Appointment Employee Group: McMaster University Academic Librarians Association Department: Salary Grade/Band: Level 2 or 3 Salary Range: $75,555.50 - $110,785.22 or $83,984.14 $126,216.72 Hours per Week: 35 Posting Details Schedule 35hrs per week Education Level Master's Degree Career Level Level 2 or 3 Job Description: McMaster University Library is seeking a knowledgeable and collaborative archivist to join the Distinctive Collections Division. The University Archivist will develop and lead services that ensure acquisition, curation, preservation, access to and promotion of physical and digital assets of enduring value to McMaster University and the understanding of McMaster’s history. Reporting to the Associate University Librarian for Distinctive Collections, they will develop, implement, and maintain appropriate policies, procedures, documentation, and training materials, working collaboratively with the University Secretariat, Health Sciences Archives, and other colleagues in the University Libraries. The incumbent will arrange and describe archival materials in all formats, support reference and research access, and participate in outreach and training activities in support of university archives. They will establish and maintain relationships within the Libraries, the University, and the community to promote and advance the university archives program. The successful candidate will: Develop and implement policies, practices, and guidelines related to university archives, incorporating relevant McMaster University polices. Work collaboratively with the University Secretariat and University Libraries to integrate university archives with broader university records management practices. Investigate and identify best practices in use by other Canadian university archives to inform this development. Develop and maintain a mandate and collection policy defining the scope of the university archives collection and ensuring alignment with broader university records policies and institutional goals. Collaborate with the Health Sciences Archives and the William Ready Division of Archives and Research Collections to ensure appropriate alignment with existing repositories. Create and maintain appraisal guidelines and practices for non-university records or materials that may fall within the scope of university archives (e.g., personal archives of faculty or alumni, records of student organizations, memorabilia, etc.). Collaborate with the Health Sciences Archives and the William Ready Division of Archives and Research Collections to ensure appropriate alignment with existing repositories. Develop and maintain processes and procedures for transferring archival records in all formats from departments and offices to the university archives, the management of university records in the archives, institutional and research access to archived university records, and anticipated preservation needs. Develop necessary documentation to record the transfer of records to archival control. Collaborate with the Health Sciences Archives to ensure appropriate alignment with existing repositories. Work collaboratively with the University Secretariat and University Libraries to support communication and outreach activities. Participate in the development and delivery of training and resources for university departments and offices that promotes understanding of university archives and their role in the records management lifecycle. Collaborate with the Privacy & Records Management Specialist and Health Sciences Archives to identify potential archival records in the possession of McMaster departments and offices, giving attention to at-risk or high-priority records that may require more immediate action. Arrange and describe university records transferred to archival control to provide institutional and research access. Appraise, arrange, and describe other materials in all formats that fall within the university archives mandate and collecting policy, following accepted professional standards and practices. Provide research help, both in-person and remotely, supporting appropriate access to university records and related materials. Provide more in-depth research consultations as needed. Guide users to other McMaster repositories as appropriate to their research needs. Collaborate with existing repositories, such as the Health Sciences Archives and the William Ready Division of Archives and Research Collections, to leverage existing expertise and university resources. Establish relationships with other potential campus and community partners. Chair or serve as a member on Library and university committees, task forces and projects aligned with position responsibilities. This is a full time, continuous appointment reporting to the Associate University Librarian, Distinctive Collections. Normally scheduled weekly hours will be Monday Friday, 9:00am 5:00pm (35 hours/week). Qualifications: The successful candidate must have the following: A Master’s degree from an ALA-accredited school of library and information science or its equivalent. Three or more years of experience working with organizational or corporate records. Knowledge of archival principles and practices in arrangement, description, preservation, and provision of access to archival records in an organizational setting. Understanding of the role of records management and its connections to organizational records and archives. Strong written and verbal communication skills. Additional qualifications that may be beneficial include: Demonstrated ability to work in a team environment. Previous experience in a higher education environment. Compensation: It is anticipated that the appointment will be made at the rank of Librarian II or III, with an annual salary range of $75,555.50 110,785.22; or $83,984.14 - $126,216.72 respectively. This position is included in the McMaster University Academic Librarians’ Association bargaining unit. Salary and rank will be commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package. The full Position Responsibility Statement is available from the Library Human Resources Office. Further information about the University Library is available at Additional Information: McMaster University Library expects librarians to be active and engaged with the broader library and research community through both professional service and professional or scholarly activity as defined in Article 3 of the MUALA Collective Agreement. Qualified persons who wish to be considered for this opportunity should submit their curriculum vitae with a covering letter. The estimated start date for this position is May 19, 2025. What you can Expect from Working at McMaster: As one of Canada’s most research-intensive universities, working at McMaster University is an opportunity to be involved in a thriving community comprised of internationally renowned professionals and research institutes. McMaster University is principally sited on an attractive campus in west Hamilton, adjacent to residential neighbourhoods and the Royal Botanical Gardens’ Cootes Paradise wetland and trails. It is possible to live within easy walking or cycling distance of the campus, with easy pedestrian-safe transportation on the nearby rail-trail. Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by employee group but include: Employer-paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance Group RRSP matching plan Training, coaching and professional development opportunities Employee tuition assistance for development and education Opportunities to be a part of an academic environment working alongside professionals who share a passion for learning Progressive paid annual vacation plan Please see Total Rewards Overview for MUALA for more Information. How to Apply: To apply for this job, please submit your application online. Employment Equity Statement: McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the Dish With One Spoon wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. Job applicants requiring accommodation to participate in the hiring process should contact: Human Resources Service Centre at ext. 222-HR (22247), or Faculty of Health Sciences HR Office at ext. 22207, or School of Graduate Studies at ext. 23679 to communicate accommodation needs. Hybrid Work Language: To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests. Interview Experience At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to, or the HR contact associated with your position of interest.